TOR-CES e-Institute Curriculum Advisory Board

Terms of Reference  

CES e-Institute Curriculum  Advisory Board

The purpose of the CES e-Institute Curriculum Advisory Board (CAB) is to support course development and review and the evaluation of the e-Institute.       

Membership 

The CES e-Institute Curriculum Committee will be composed of CES members who have knowledge of evaluation training needs and/or the evaluation training landscape.  Preference will be given to committee members with evaluation teaching and e-learning experience and/or qualification in education, teaching or distance education.  It is chaired by the CES e-Institute Director.  Membership will normally be six people and will include: 

  1. A CES Chapter Representative 

  1. An Evaluation Course Instructor 

  1. The CUEE (Consortium of Universities for Evaluation Education) chair or delegate 

  1. A member of the e-Institute’s target audience 

  1. A federal government representative or representative other major evaluator employer or commissioner, and 

  1. A CES Fellow or a member of the CES Credentialing Board. 

There are two pathways to membership.  Members can be invited by the Director of the CES e-Institute or they can self-nominate.  All nominations will be reviewed and appointed by the Professional Learning Committee (PLC).   

Additional input may be sought by the e-Institute Director, from time to time, from individuals designated as guests of the Curriculum Advisory Board.  This will be used specifically when participation of guests is required to provide specific knowledge or expertise via a more limited involvement than full membership. 

Terms of Office 

The Curriculum Advisory Board will be an ongoing committee of the e-Institute. Each member will be appointed for a term of three years with one additional renewable term of three years.  Members representing the CUEE may be exempt from the term of service limit. 

Roles and Responsibilities 

 The CES e-Institute Curriculum Advisory Board will support the recommendation, development, and review of e-Institute courses which will involve:    

  1. Recommending courses for development, adaptation, revision, or discontinuation. 

  1. Sharing and/or gathering information on existing evaluation courses. 

  1. Selecting course developers in adherence with CES Procurement Policies. 

  1. Reviewing and approving high level course blueprints. 

  1. Selecting subject matter experts for initial course review. 

  1. Reviewing the course review and revision summary report and recommending approval of course acceptance and launch, and  

  1. Reviewing end-of-course evaluations and suggesting improvements. 

In addition, the Curriculum Advisory Board will oversee the evaluation of the e-Institute. 

Operational Protocol 

  1. The Curriculum Advisory Board will meet via teleconference, video-conference or web-conference, at the discretion of the Director of the e-Institute.  Meetings will be 1-2 hours in duration.  In addition, members will be required to spend time reviewing documents in advance of each meeting. 

  1. The time commitment for members is expected to fluctuate over the year.  Based on developing 1 new course per year for the next 3 years, it is expected that members will be required to commit about 12 hours per year to attending meetings and an additional 12 hours per year to reviewing documents. This works out to about two hours per month.   

  1. Members will not receive compensation or honorarium for their time. 

  1. Recommendations of the Curriculum Advisory Board will be forwarded to PLC and/or the CES Board of Directors as appropriate. 

Documentation Protocol 

  1. Minutes and all documentation and discussions will be considered confidential by all members unless expressly stated otherwise by the Chair of the Curriculum Advisory Board. 

  1. All documentation relating to Curriculum Advisory Board activities and discussions will be distributed electronically, and members will ensure that all copies of such documents in their care and control (both paper and electronic) are stored and secured to restrict unauthorized access and maintain confidentiality.  

  1. At the conclusion of the Curriculum Advisory Board service, all Members shall provide written confirmation that all documentation relating to the Curriculum Advisory Board activities and discussions in their care and control (both paper and electronic) have been securely erased and/or returned to CES. 

  1. Minutes and other supporting documents will be circulated to all members within 14 days following each meeting. 

  1. Minutes and/or related supporting documents may be distributed to others including the CES Board of Directors as appropriate.   

  1. Reporting The CES e-Institute Curriculum Advisory Board reports to the PLC and Board as part of e-Institute reporting (see OP-26).  

  1. Conflict of Interest 

A “conflict of interest” is a situation in which a volunteer has a private or personal interest sufficient to create a real or apparent risk of influencing the objective exercise of her or his volunteer duties at the CES.    Avoidance of conflict of interest is a key responsibility of volunteers and considered part of their responsibility to the organization.   Volunteers have a duty to acknowledge the nature and extent of their interest in a CES material contract or material transaction in compliance with OP-5 (Disclosure of Interest/Conflict of Interest) and OP-15 (Volunteers).    The CES supports an organizational culture in which people freely take responsibility for ‘self‐declaring’ possible conflicts of interest.